--- description: In this article, we will analyse how AI is integrated into project management to enhance project outcomes, improve efficiencies and enhance collaboration. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Discover the areas where PMs are using AI for better ROI --- # Harnessing AI in project management: discover the areas PMs are using it for a better ROI Canonical: https://www.capterra.in/blog/6855/ai-project-management Published on 22/8/2024 | Written by Sukanya Awasthi. ![Harnessing AI in project management: discover the areas PMs are using it for a better ROI](https://images.ctfassets.net/63bmaubptoky/3gz51X6D05pKubvC5vXoO/6a0dc13915502fc51bf963149cae3caa/CAP-US-Header-03-1-Project_and_Program_Management-Creation-Project_Planning_INTL_1200x630_Robin_DLVR__1_.png) > AI continues to transform project management processes, and among project managers who use AI-enabled project management software in their company, 97% of those surveyed say they have experienced positive ROI on their company’s AI project management technology investments. Read more to learn more about how embracing AI in project management can result in successful project outcomes. ----- ## Article Content AI continues to transform project management processes, and among project managers who use AI-enabled project management software in their company, 97% of those surveyed say they have experienced positive ROI on their company’s AI project management technology investments. Read more to learn more about how embracing AI in project management can result in successful project outcomes.In this articleAI in project management: what do you need to know?Challenges associated with AI in project managementWhat is next for AI in project management?Artificial intelligence (AI) is becoming a potent ally in the dynamic field of project management. It is transforming project management techniques by utilizing sophisticated algorithms and machine learning to enhance their efficiency, data-drivenness, and adaptability. Our data shows the main areas project managers who use AI in their PM tools apply this technology are risk management, predictive analysis and resource planning and allocation. The vast majority of them (97%) report a positive ROI. To understand the role of AI in project management, we analysed 200 Indian employees who are directly involved with project management in their company. The full methodology can be found at the bottom of the article. Key HighlightsAmong project managers who use AI-enabled project management software in their company, 97% of respondents said that they have experienced positive ROI on their company’s AI project management technology investmentsIncreased productivity and efficiency (69%) and improved planning/scheduling (66%) are the most beneficial aspects of AI in project management56% of project managers find the lack of accountability of the AI outputs to be the most detrimental aspect of AI in project managementAI in project management: what do you need to know?Can AI drive successful project outcomes? Among project managers who use AI-enabled project management software in their company, 97% of those surveyed said that they have experienced positive ROI on their company’s AI project management technology investments. This could be attributed to many factors, such as cost savings, optimum resource utilization, and improved decision-making. Additionally, among project managers who use AI-enabled project management software in their company, 47% of the respondents state they anticipate an increase of 20-50% in AI investments in their organization’s project management function by 2025 indicating that companies are likely to keep investing in AI for overall organisational effectiveness.This high success rate highlights how important AI is for improving operational effectiveness, lowering risks, and making the most use of available resources. This will eventually lead to accelerated project delivery and lower costs. Furthermore, the effect goes beyond short-term financial advantages to support competitiveness and innovation in a market that is changing quickly. The overwhelmingly favourable response from project managers points to an increasing trend towards using AI as a cornerstone of contemporary project management practices, even though initial investment costs and integration issues are still factors to be taken into account.PMs who apply AI focus its use on risk management, predictive analysis, resource planning, and allocation AI gives managers useful insights into project performance, resource usage, and possible hazards by quickly evaluating large datasets. By leveraging AI, project managers can make informed decisions, improve operational and project efficiencies, minimise manual efforts, and achieve refined outcomes. This can allow them to concentrate more on the strategic aspects of project execution and planning.Decision-makingAI has the potential to empower teams to make better decisions. Artificial intelligence algorithms analyse huge chunks of data to find patterns and outliers, thereby providing valuable and actionable insights. With these insights, project managers can predict potential risks and opportunities in advance thereby optimising outcomes and making better business and interpersonal decisions.Predictive analyticsAnother key benefit of using AI in project management is predictive analytics. Machine learning used in predictive analytics can accurately forecast budgets, project timelines, the severity of risks, and the need for resources. AI can also monitor performance metrics and detect anomalies regularly, ensuring that they are resolved in time.Resource planning and allocationArtificial intelligence can help project managers with resource planning and allocation as well. This can be done by forecasting project needs in advance and allocating resources in real-time thereby preventing underutilisation of resources and bottlenecks. Moreover, AI can also streamline resource scheduling and make proactive adjustments hence freeing up their time and bandwidth.Challenges associated with AI in project managementThere are a number of obstacles when integrating AI with project management technologies. 80% of project managers are sceptical about AI. One major obstacle may be the large initial cost of integration, hardware, and software. Data availability and quality are critical to AI efficacy; accurate data might provide favourable results. Furthermore, integrating AI with current legacy systems may be difficult and time-consuming and frequently requires a high level of technical skill. Employees must undergo continual training and upskilling to utilize AI products efficiently, which might require a lot of resources. Finally, concerns regarding data privacy and security need to be addressed to guarantee the protection of sensitive project data.What is next for AI in project management?The manner in which projects are planned, carried out, and monitored is changing as a result of the incorporation of AI into project management. Artificial intelligence (AI) is improving project management through the automation of repetitive processes, predictive analytics, resource management optimization, collaboration enhancement, and data-driven insights delivery. The application of AI technology in project management is expected to grow in importance as it develops further, spurring innovation and superior project delivery. AI-enabled project managers will be more adept at navigating the intricacies of contemporary projects and accomplishing their objectives with more assurance and accuracy.Looking for project management software? Check our catalogue ## Disclaimer > Survey methodologyCapterra's 2024 Impactful Project Management Tools Survey was conducted online in May 2024 among 2,500 respondents in the U.S. (n=300), Canada (n=200), Brazil (n=200), Mexico (n=200), the U.K. (n=200), France (n=200), Italy (n=200), Germany (n=200), Spain (n=200), Australia (n=200), India (n=200), and Japan (n=200). The goal of the study was to understand the leadership and emotional intelligence skills needed for PMs to successfully lead teams and projects leveraging/incorporating AI. Respondents were screened to be project management professionals at organizations of all sizes. Their organization must currently use project management software. ## About the author ### Sukanya Awasthi Sukanya Awasthi is a content analyst for Capterra, covering emerging technology trends with a focus on retail, construction and ERP. With an educational background in Computer Science, she brings 8 years of hands-on experience to her writing, translating intricate technical concepts into accessible and informative insights. Sukanya’s research and analysis is informed by nearly 200,000 authentic user reviews on Capterra and over 40,000 interactions between Capterra software advisors and software buyers. Sukanya also regularly analyzes market sentiment by conducting surveys of business leaders in the construction space, as well as retail leaders and consumers, so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services. Her work has been featured in Financial Express, Economic Times, and Bloomberg Quint, among other publications. Outside of work, she likes to spend time with her loved ones and her two dogs. ## Related Categories - [IT Project Management Software](https://www.capterra.in/directory/30952/it-project-management/software) - [Resource Management Software](https://www.capterra.in/directory/30859/resource-management/software) - [Task Management Software](https://www.capterra.in/directory/10030/task-management/software) - [Time Tracking Software](https://www.capterra.in/directory/30612/time-tracking/software) - [Workflow Management System](https://www.capterra.in/directory/30091/workflow-management/software) ## Related Articles - [4 Best accounting software in India for SMEs](https://www.capterra.in/blog/3622/accounting-software-india) - [What are the major barriers to digitalisation and can government funding help?](https://www.capterra.in/blog/4134/state-of-digitalisation-india) - [Nearly 8 in 10 respondents say digitalisation is very important for their company’s growth](https://www.capterra.in/blog/4103/digitalisation-of-indian-smes) - [A look inside the software purchasing process for Indian companies in 2025](https://www.capterra.in/blog/7613/software-purchasing-process-2025) - [Software buyer behaviour trends 2024: How do companies shop for software?](https://www.capterra.in/blog/4330/software-buyer-behaviour-trends-2024) ## Links - [View on Capterra](https://www.capterra.in/blog/6855/ai-project-management) - [Blog](https://www.capterra.in/blog) - [Home](https://www.capterra.in/) ----- ## Structured Data