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Collaboration Software

Collaboration software enables the sharing of information by providing an online or intranet-based environment for virtual teamwork.

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Confluence helps your team stay on the same page by making it easier to collaborate across your whole organization. Learn more about Confluence
Confluence is the collaboration tool of your dreams. Confluence enables you to work with your teams in real time, tag stakeholders when and where their attention is needed, share information across teams, and much more. Confluence helps your team stay on the same page by keeping all information in one place. Learn more about Confluence

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Trusted by teams of 2 to 20,000 to plan, track, and collaborate on work, Jira offers every team the top tools and practices for growth. Learn more about Jira
Jira is the #1 agile project management tool for all teams to plan, track, and manage any project. Customize workflows to your team’s processes, integrate with over 3,000 apps, automate any task or process with a few clicks, and get rid of mundane tasks with AI. As your single source of truth, Jira seamlessly connects teams that build software with those who launch and support it, so you never lose track of progress or context. And with a free edition, teams of up to ten users can leverage all the power of Jira at no cost, forever. Learn more about Jira

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Zoho Workplace is a tightly integrated suite of applications that helps businesses create, communicate, and collaborate efficiently. Learn more about Zoho Workplace
Zoho Workplace is a digital workspace platform to centralize workspaces, simplify file sharing, and streamline team communication. The unified dashboard brings all your office work and collaboration to a single place while our AI-powered smart assistant, Zia, finds anything you need in a flash. Stay in the loop and get work done no matter where you are with Workplace's mobile app.Apps included in the Zoho Workplace bundle are Zoho Mail, Cliq, WorkDrive, Writer, Sheet, Show, Meeting, and Connect. Learn more about Zoho Workplace

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Zoho Projects is the ultimate collaboration tool for teams, enabling seamless communication, task management, and progress tracking. Learn more about Zoho Projects
Zoho Projects is a powerful project management tool that is designed with collaboration in mind. With real time chat, discussion forums, audio/video conferencing and document management, team members can easily communicate with each other and work together seamlessly. The intuitive interface and extensive features helps teams streamline their workflows, improve communication, and deliver projects on time and within budget, making it an ideal solution for businesses of all sizes. Learn more about Zoho Projects

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Aha! is the world's #1 product development software — trusted by more than 1 million product builders from companies of all sizes. Learn more about Aha!
Streamline your product development process. The Aha! suite of tools provides everything you need to imagine, plan, build, and deliver lovable software — in one centralized place. Each Aha! product provides best-in-class functionality. When multiple products are combined, they form a seamlessly integrated environment, empowering teams to work together effectively to deliver the greatest product value. Built-in collaboration functionality — like virtual whiteboards, documentation capabilities, comments, and to-dos — make it easy to share information and drive alignment. Learn more about Aha!

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Bitrix24 is a leading collaboration, communication, social networking, workflow and knowledge management platform with 12M clients. Learn more about Bitrix24
Bitrix24 is a leading free collaboration platform used by over 12 million organizations worldwide. Available in cloud and on-premise it offers communication tools, task and project management, social collaboration tools, employee engagement, group chat, shared calendars and more. Bitrix24 is absolutely free for unlimited users, but it also has paid plans with premium features. Learn more about Bitrix24

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Zenzap makes team collaboration easy with secure chats, organized topics, and task management. Simple and effective for every team. Learn more about Zenzap
Zenzap revolutionizes team collaboration, merging instant messaging with powerful productivity tools. Organize team discussions by topics, manage tasks collaboratively, and integrate calendars and video conferencing—all in one platform. Our intuitive interface ensures seamless team collaboration with zero learning curve. Your team's data stays secure with end-to-end encryption and top compliance standards. Zenzap brings all your collaboration essentials into one secure, user-friendly platform. Try it for free and transform your team's productivity Learn more about Zenzap

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Zoho Sprints is an agile project management tool that helps Scrum teams to plan, track and always be ready for change. Learn more about Zoho Sprints
Zoho Sprints is a free online agile project management tool for Scrum teams. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, collaborate with your team on a social feed, and schedule your review and retrospective meetings from one place. Learn more about Zoho Sprints

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Bring your people, applications and data into one platform where AI and automation can help employees be their most productive.
Slack is where work happens for millions of people everyday. Slack transforms how work happens by bringing AI and automation to where people are already collaborating. Go from chatting with your teams to chatting with apps and data. Break down siloed data through Slack's searchable channel architecture, allowing your teams and AI to access your organization's knowledge. Teams work together in context when CRM data, project management, and people all come together to solve problems and make decisions. Teams can talk to each other and their AI agent in conversational language, allowing them to access each other and information seamlessly. Slack AI recaps channels and summarizes threads so that employees can jump into discussion quickly, whether they are new to a project or catching up after being away. Enterprise applications can easily be integrated and shared in channel and direct message, giving a snapshot of context and the opportunity to collaborate on the spot. Learn more about Slack

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A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

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Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace.
Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace. Dropbox Business is trusted and used by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business

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Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace business solutions seamlessly integrate everything that you and your team need to get anything done, all-in-one place, including professional @yourcompany email. Whether it’s a video call with a client, chat room with your supplier or shared drive with partners, stay connected with everyone who is important to your business. Learn more about Google Workspace

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Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.
The Basecamp Way of working is used by thousands of teams that like to get work done without distractions and inefficiencies. Basecamp is opinionated about how work should flow, making it easy for teams to adopt and perfect for managers who want to get everyone in sync. Basecamp includes all tools that teams may need to collaborate, including file sharing, messages, chat, to-dos, and Card Table. Don't just take our word for it - see what people are saying, and give it a try with a free trial. Learn more about Basecamp

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With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work.
Zoom Workplace brings communication, employee engagement, spaces, and productivity solutions together on a single platform with Zoom AI Companion capabilities woven throughout. Streamline communications with tools that work together effortlessly through solutions like Meetings, Team Chat, Phone, Mail & Calendar, and Scheduler. Elevate a chat to a meeting or phone call to get to a resolution faster. Improve productivity with products that are built for modern work through solutions like Whiteboard, Clips, Notes, Surveys, and Docs. Optimize office experiences and hybrid work collaboration with flexible workspace solutions like Rooms, Workspace Reservation, Visitor Management, and Digital Signage. Whether you’re reserving your desk with Workspace Reservation, preparing for a client visit with Visitor Management, or finding your workstation with our wayfinding feature, you can do it all from the Workspaces tab. Learn more about Zoom Workplace

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An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Learn more about Microsoft 365

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Asana is the easiest way to organize and manage all of your team's work. See why 11,000+ customers give Asana 4.5 out of 5 stars.
Asana is a collaboration tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

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Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device. Learn more about OneDrive

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Fast, easy and reliable online meeting software trusted by millions of people everyday for real-time virtual communication.
An industry leader in online video conferencing for companies around the world, GoTo Meeting now comes as part of GoTo Connect, the all-in-one communications software built for SMBs. Get a fast, easy and reliable professional solution that enables customers to meet face to face, connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility. Learn more about GoTo Meeting

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TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.
TeamViewer's multi-faceted functionality makes it the ideal all-in-one business collaboration solution for working on joint projects remotely, whether you are working from home or cooperating with colleagues elsewhere. In addition to the online conferencing features, allowing you to jump on video calls with ease, you can use TeamViewer Chat to discuss important topics on the fly, without having to sift through complex email threads. Learn more about TeamViewer Remote

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Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more.
Microsoft Teams is a group chat solution for teams who want a shared workspace and messaging service. Microsoft Teams replaces Skype for Business as the chat-based communication service of choice for Microsoft 365 team collaboration. It's available on iOS, Android and Windows 10 operating systems. Microsoft Teams is an enterprise-grade messaging application that is a collaboration hub for teams. Create new teams to manage projects, and use Microsoft Teams to send messages, make calls and video conference with coworkers. Get real-time updates to keep everyone on task throughout the day. Learn more about Microsoft Teams

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Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place.
Evernote Business brings your teams work together. Create documents, collaborate on projects, and store information all in one place. Teammates can access, edit, upload, and share notes and files from any device--even if theyre offline. Cut through the noise, and quickly find the information you need with powerful search capabilities and integrations with tools you already use. Unify your workflow with Evernote Business. Learn more about Evernote Teams

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Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, inclusive and intelligent experience.
Messaging that powers collaboration. Anytime, anywhere. -Collaborate beyond meetings, internally and externally -Connect with teams before, during, and after meetings, in spaces organized around your work. -Collaborate with anyone, inside or outside your organization—all from the same space. -Collaborate across applications -Co-edit documents and use many of your favorite apps—all without leaving Webex. Learn more about Webex Suite

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Zoho CRM empowers organizations with a complete customer relationship lifecycle management solution.
Zoho CRM empowers organizations with a complete customer relationship lifecycle management solution for managing organization-wide Sales, Marketing, Customer Support & Service and Inventory Management in a single business system! Learn more about Zoho CRM

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Power secure collaboration from anywhere with a central workspace to edit, review, and assign tasks.
Power secure collaboration from anywhere with a central place to edit, review, and assign tasks. Keep work moving with built-in integrations with popular apps like Zoom, Slack, Google Workspace, and Microsoft 365. Learn more about Box

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Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

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Collaboration Software Buyers Guide

What is collaboration software?

Collaboration software is a tool for agile teams located in different geographies or working remotely. It’s used in advertising, banking, government, healthcare, marketing, and IT. Its primary features include document sharing, version control, role-based access and permission control, progress tracking, multichannel communication tools, and a document repository.

The software helps employees collaborate with ease, communicate quickly, and share resources. Working in a collaborative environment, multiple users can simultaneously manage and share tasks, projects, and updates in real time.

The benefits of collaboration software

Collaboration software offers many benefits to an organization that results in a streamlined workflow and effective completion of tasks and goals. It helps businesses do the following:

  • Improve productivity: Executing projects on time requires live communication and collaboration. The software allows employees to share ideas, resources, and task updates with anyone, anywhere in real time. Unlike emails, this software doesn’t bury the critical information in a clutter of unrelated messages. Users can create channels for every workflow as well as alerts to track their assignments and project progress.
  • Manage projects efficiently: The single, combined dashboard lets multiple users organize projects and tasks, assign those to different collaborators, track workflows, and be informed of the progress. Users can inform their colleagues about the assigned tasks, track their workflows, and communicate with peers in real time.
  • Efficiently collaborate with remote workers: The software allows businesses to expand their workflows and include remote workers or peers from different geographies. This way, companies can hire local talent instead of paying to relocate employees. Remote workers will have access to the necessary project files, which ensures continued productivity at a low cost.

Typical features of collaboration software

  • Communication tools: Use the tools and resources to facilitate communication with stakeholders on various tasks and projects.
  • File sharing: Share files with other users and distribute the right to access, edit, or modify the files.
  • Document management: Create, store, track, and manage all the documents in an organized manner.
  • Task management: Create tasks and assign those to individuals. Keep a track of the workflow and monitor the overall progress until the task is completed.
  • Content management: Facilitate real-time collaboration between multiple stakeholders to create and edit documents in real time. Collect, share, retrieve, and manage content in various formats stored in multiple databases.
  • Brainstorming: Facilitate digital group discussions to produce and store new ideas.

Considerations when purchasing collaboration software

With hundreds of collaboration tools in the market, it can be difficult to choose just one. As part of the deliberation process, we recommend keeping the following considerations in mind:

  • Know your work style: First, understand your workflows and how your teams work on projects to set expectations from the software. Next, thoroughly review the features and functionalities and match these to your expectations. For instance, startups prefer document sharing and simultaneous multiple-user access, while midsize businesses want a message-centric collaboration solution.
  • Deployment options: Deciding between cloud or on-premise deployment depends on many factors such as initial investment budget, implementation and onboarding time, data control and security, and in-house IT capabilities. In general, cloud-based solutions have low upfront costs and can be implemented in a few days. But if you want to restrict access to your data and store it on your own servers, opt for on-premise solutions.
  • Free trials for better evaluation: Most vendor offers free trials for a limited period, which gives you a feel of the software, its interface, and features. Once you shortlist a few products that fit your price range, choose a few employees to evaluate these solutions. Collect feedback from everyone, and then make the final purchase.
  • UCC solutions to be in the mainstream: As collaboration software offers some features of communication software, the services have been integrated into a new offering called Unified Communication and Collaboration solution. Vendors who offer standalone collaboration software will offer, or are offering, APIs (application programming interface) to integrate their software with business applications such as customer service, communication, and project management.
  • Collaboration with AI bots: Chatbots and artificial intelligence (AI) allow faster internal communication and better customer interactions. Gartner predicts that by 2020 , the average person will have more conversations with bots than their own spouses. AI-enabled chatbots are handling front-end operations such as answering customer queries. The bots can manage data more efficiently, streamline mundane daily tasks, and improve team communication. Next time you plan a PTO, just tell the bot so that it automatically notifies your manager and your team.