---
description: Discover and compare Free Workflow Management System Applications & Tools. Capterra is a free interactive tool that lets you quickly narrow down your software selection, contact multiple vendors, and compare platforms for your business.
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title: Free Workflow Management System - Capterra
---

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# Workflow Management System

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> Workflow Management software coordinates the flow of work and ensures changes are properly implemented.

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## Products

1. [Make](https://www.capterra.in/software/154278/integromat) — 4.8/5 (406 reviews) — Make is a visual platform that lets you design, build, and automate anything - from simple tasks to complex workflows - in minutes.
2. [OutSystems](https://www.capterra.in/software/103451/outsystems) — 4.6/5 (372 reviews) — OutSystems is an AI-enabled low-code platform for enterprise software development, featuring full-stack, GenAI, and cloud tools.
3. [Podio](https://www.capterra.in/software/128631/podio) — 4.3/5 (362 reviews) — Podio is a collaborative software platform that helps teams streamline workflows, enhance communication, and advance projects.
4. [Shift](https://www.capterra.in/software/169851/shift) — 4.3/5 (327 reviews) — Shift is the first fully customizable browser that empowers you to make the most of your life online.
5. [Pipefy](https://www.capterra.in/software/144848/pipefy) — 4.6/5 (319 reviews) — Pipefy is an AI-powered workflow platform that saves IT effort and enables business teams to build and manage their own workflows.
6. [Formaloo](https://www.capterra.in/software/1018087/formaloo) — 4.7/5 (251 reviews) — Build beautiful forms, customer portals, CRMs, and any other business apps without any code - all in one place\!
7. [Admation](https://www.capterra.in/software/127704/admation) — 3.6/5 (227 reviews) — Enabling marketing teams \& ad agencies to effectively manage their creative approval workflow from project brief to approval \& archive.
8. [Hive](https://www.capterra.in/software/150991/hive) — 4.4/5 (217 reviews) — Hive is the only project management platform designed by its users. Because managing your work is a personal thing.
9. [Creately](https://www.capterra.in/software/127628/creately) — 4.4/5 (216 reviews) — Create smarter with Creately, the AI-driven visual workspace for genograms, flowcharts, org charts, mind maps, UML diagram and more
10. [FunctionFox](https://www.capterra.in/software/99587/functionfox) — 4.5/5 (198 reviews) — Boost productivity using FunctionFox's time tracking \& project management tools to help you effectively plan and manage your workflow.
11. [Priority Matrix](https://www.capterra.in/software/154116/priority-matrix) — 4.6/5 (186 reviews) — Priority Matrix helps managers and executives succeed through more effective priority management.
12. [Kanban Tool](https://www.capterra.in/software/132750/kanban-tool) — 4.8/5 (182 reviews) — Kanban Tool is a project management service for easy workflow visualisation and optimisation, allowing real-time team collaboration.
13. [Fusebase](https://www.capterra.in/software/147496/nimbus-note) — 4.7/5 (176 reviews) — AI-powered workflow platform to automate processes, manage projects, and optimize team collaboration—no coding required.
14. [123FormBuilder](https://www.capterra.in/software/122770/123contactform) — 4.4/5 (175 reviews) — 123FormBuilder is an easy-to-use workflow management tool that enhances data collection and approvals through customizable forms.
15. [ProcessMaker](https://www.capterra.in/software/118311/processmaker-bpm-software) — 4.5/5 (174 reviews) — ProcessMaker is an award-winning cloud-based, low-code intelligent process automation platform.
16. [Backlog](https://www.capterra.in/software/162032/backlog) — 4.6/5 (169 reviews) — Backlog turbocharges your workflow, merging planning, tracking, and code management for seamless task orchestration.
17. [Mattermost](https://www.capterra.in/software/170524/mattermost) — 4.4/5 (168 reviews) — Open source team communication platform that provides organizations with messaging and file-sharing tools for web, PCs, and mobiles.
18. [Capsule](https://www.capterra.in/software/124041/capsule) — 4.5/5 (167 reviews) — Capsule is a CRM solution that helps businesses stay organized, know more about their customers \& build better relationships.
19. [Runrun.it](https://www.capterra.in/software/178611/runrun-it) — 4.7/5 (157 reviews) — A time-centered task, project and workflow management solution, complete with beautiful dashboards and powerful AI enabled reports.
20. [ProofHub](https://www.capterra.in/software/118040/proofhub) — 4.5/5 (151 reviews) — ProofHub is an online project management and collaboration tool that makes it easy for teams to collaborate over and manage projects.
21. [Missive](https://www.capterra.in/software/152884/missive) — 4.9/5 (151 reviews) — Email collaboration tool that empowers teams to work on emails together, instead of forwarding endlessly or risking double sending.
22. [GoodDay](https://www.capterra.in/software/169009/goodday) — 4.7/5 (149 reviews) — GoodDay is a work management platform for project, task, product, time, and team management and productive, transparent collaboration.
23. [Hiver](https://www.capterra.in/software/142975/hiver) — 4.7/5 (146 reviews) — Hiver is a modern, AI customer service platform with strong workflow management capabilities.
24. [Cognito Forms](https://www.capterra.in/software/138990/cognito-forms) — 4.6/5 (143 reviews) — Free online form builder with advanced capabilities that are sophisticated enough for power users, yet simple enough for beginners.
25. [Clovine](https://www.capterra.in/software/1035570/clovine) — 4.7/5 (139 reviews) — Comeplete project and work control solution with portfolio management of projects at a glance.

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## Related Categories

- [Productivity Software](https://www.capterra.in/directory/30968/productivity/software)
- [Collaboration Software](https://www.capterra.in/directory/15/collaboration/software)
- [Kanban Tools](https://www.capterra.in/directory/31580/kanban-tools/software)
- [Project Planning Software](https://www.capterra.in/directory/31598/project-planning/software)
- [Project Management Software](https://www.capterra.in/directory/30002/project-management/software)

## Links

- [View on Capterra](https://www.capterra.in/directory/30091/workflow-management/software)
- [All Categories](https://www.capterra.in/directory)

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Available in cloud or on premise. \nIt's the workflow management tool of choice for companies that want a no-nonsense, effective platform, using which requires no training.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/febd4795-d47b-42d6-af93-69f150e2e431.png","url":"https://www.capterra.in/software/132750/kanban-tool","@type":"ListItem"},{"name":"Fusebase","position":13,"description":"FuseBase delivers intelligent workflow management with AI-powered automation for teams and growing organizations. Create secure, branded workspaces to coordinate projects, assign tasks, and centralize communication—while AI agents handle repetitive steps like reminders, approvals, and documentation.\nThe intuitive drag-and-drop workspace builder lets you map processes, manage documents, and track progress in real time. AI Agents surface bottlenecks, automate routine actions, and provide actionable insights, so teams can focus on high-value work. FuseBase integrates with 2000+ apps for seamless collaboration and ensures enterprise-grade security and flexibility, making process optimization and workflow automation accessible to every department.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/405338c3-044b-486a-adec-bd33f93a1f2d.png","url":"https://www.capterra.in/software/147496/nimbus-note","@type":"ListItem"},{"name":"123FormBuilder","position":14,"description":"123FormBuilder is an intuitive workflow management solution designed to streamline processes and improve efficiency across various business operations. With its user-friendly drag-and-drop form builder, users can effortlessly create customized forms that automate data collection, approvals, and notifications, ensuring a seamless workflow from start to finish.\n\nThe platform offers key features, including two-way integration with Salesforce, Stripe, PayPal, and other leading applications, enabling smooth data synchronization and enhancing productivity. Users can set up automated email notifications to keep stakeholders informed at every stage of the workflow, and the approval process is streamlined to ensure timely decision-making.\n\nWith access to over 3,000 customizable templates, businesses can quickly deploy forms that meet their specific needs, whether for event registrations, customer feedback, or internal requests.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/133ee75a-0bcb-4ff0-88c9-b6e15ff98feb.png","url":"https://www.capterra.in/software/122770/123contactform","@type":"ListItem"},{"name":"ProcessMaker","position":15,"description":"ProcessMaker's low-code intelligent automation platform empowers organizations to design business processes in seconds—no experience necessary. ProcessMaker effortlessly automates mission-critical processes, capitalizes on the next generation of AI-powered innovation, and unlocks the full productivity of your skilled workforce. The platform offers a range of free trials to showcase ease of use and technical innovation.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/d2612698-cb46-4bbd-a9cb-0b390dc6e92c.png","url":"https://www.capterra.in/software/118311/processmaker-bpm-software","@type":"ListItem"},{"name":"Backlog","position":16,"description":"Unlock the full potential of your team's workflow with Backlog, the ultimate tool for flexible and intuitive workflow management. With custom statuses, issue templates, subtasks, Kanban-style boards, and Wikis for comprehensive documentation, Backlog brings together the best of project management and code management. Plan work meticulously, monitor progress precisely, and effortlessly launch projects within one platform designed to supercharge your workflow management.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/180fcbff-1e39-4d4c-93f8-c3d74518baea.png","url":"https://www.capterra.in/software/162032/backlog","@type":"ListItem"},{"name":"Mattermost","position":17,"description":"Mattermost provides enterprise-grade collaboration solutions for the worlds leading organizations for their mission-critical work. Our private, hybrid and public cloud solutions offer secure, configurable, highly scalable messaging across web, mobile and PC with archiving, search, and deep integration across in-house systems.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/83818d5f-7118-419a-895a-ab7e7b0134cd.jpeg","url":"https://www.capterra.in/software/170524/mattermost","@type":"ListItem"},{"name":"Capsule","position":18,"description":"Capsule is a CRM solution that helps businesses organize customer facing and sales activities. It can be integrated with other popular apps such as Google G Suite, QuickBooks, MailChimp and Zapier for advanced sales automation. Teams can get started in just a few minutes with the free trial.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/f17ca4ff-74fe-466d-8d2c-b72978b72e9a.png","url":"https://www.capterra.in/software/124041/capsule","@type":"ListItem"},{"name":"Runrun.it","position":19,"description":"Runrun.it is a Work Management Solution in the Cloud. If your company needs to track where people's time goes, Runrun.it can help in a simple and unique way. Imagine Runrun.it as a playlist of tasks, projects, and workflow. The user clicks on Play and Runrun.it automatically counts hours, allocating costs to clients, projects, and task types. You gain control and insight into the profitability of your projects and clients through a powerful set of data. Try it free.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/73881579-1d13-46b9-8e4d-d160772c0346.png","url":"https://www.capterra.in/software/178611/runrun-it","@type":"ListItem"},{"name":"ProofHub","position":20,"description":"ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports and many more powerful features. It enables teams to collaborate and communicate over projects in an easy and flexible manner from one place and is also available for both Android and iOS operating systems; making it easy for even remote teams to stay connected. Plus, you also get a free trial before going for the paid version.\n\nProofHub offers two plans. Essential plan, starting at a Flat $45/month, allows unlimited users for managing up to forty projects, whereas Ultimate Control plan, priced at a Flat $89/month, allows unlimited users for managing unlimited projects. For monthly billing, the plans cost $50/month and $99/month, respectively.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/3750e4b2-3e21-49cc-9352-4e96e61a9251.png","url":"https://www.capterra.in/software/118040/proofhub","@type":"ListItem"},{"name":"Missive","position":21,"description":"Are you double sending emails? Not knowing who's responding to what, or whether they've responded at all? \n\nWhat if your business could manage all your email accounts, including its mailboxes like support@, sales@, info@, and accounting@, along with SMS, WhatsApp, Messenger, and Instagram—all in one place?\n\nMissive is inbox collaboration for teams that run on email—eliminating chaos and ensuring everyone is aligned. Our powerful tool simplifies collaboration and boosts productivity, breaking down silos between your business's internal and external communications. We help your team work together effortlessly. \n\nUsed by over 4500 businesses, including accounting firms, logistics companies, travel agencies, and start up tech companies.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/02c5a0c2-839c-47e9-aa34-959873810a4d.png","url":"https://www.capterra.in/software/152884/missive","@type":"ListItem"},{"name":"GoodDay","position":22,"description":"GoodDay is a work, project, product, task, time, and team management platform that gives organizations the best tools for high-level planning, aligned with their day-to-day work, and for continuous improvement of all processes based on transparency, accountability, agility, and recognition.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/fca3329b-3d24-4c3c-b12e-112af98a7cfa.png","url":"https://www.capterra.in/software/169009/goodday","@type":"ListItem"},{"name":"Hiver","position":23,"description":"Hiver is a modern AI customer service platform with strong workflow management capabilities. You can automate repetitive tasks, reduce manual effort, and ensure every query is handled on time.\nAutomated email assignment ensures queries reach the right people instantly. For example, billing emails can go directly to the billing team, while technical questions route to the support team. This reduces response times. \nWith automated status updates, emails can move from “Pending” to “Closed” without manual input. SLA monitoring helps you set and track response targets. If an SLA is about to be breached, Hiver can escalate the ticket to a senior member.\nAutomated tagging makes it easy to categorize emails by keywords, sender, or customer type. Follow-up reminders notify teams when a query has been left unanswered for too long.\nFinally, Hiver can automate replies for common questions with canned responses, giving customers instant help and freeing agents to focus on complex issues.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/a9c15b99-cb97-46a9-96ae-986a824d38b4.png","url":"https://www.capterra.in/software/142975/hiver","@type":"ListItem"},{"name":"Cognito Forms","position":24,"description":"Cognito Forms is a powerful form builder that enables users to create, manage, and automate their data collection process. Build your form in minutes with drag-and-drop form fields, templates, and AI form generator. Utilize advanced features such as calculations, conditional logic, repeating sections, Lookup fields, custom branding, and data encryption. \nWith Workflow automation, custom conditional logic rules automate approvals, signatures, payments, and other repetitive tasks to power your complex business processes. With email notifications and automatically assigned Workflow Tasks, you bring the right people in at the right time. \nProvide clients, partners, and members with a secure, self-service Client Portal to submit forms, view their previous submissions, and track progress.\nCognito Forms is for anyone looking to streamline data collection and automate workflows. Its advanced features, user-friendly design, and flexible pricing make it a valuable tool for businesses and teams.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/9ecd7ce5-2191-483d-937a-53d4c355f26b.png","url":"https://www.capterra.in/software/138990/cognito-forms","@type":"ListItem"},{"name":"Clovine","position":25,"description":"Clovine is a professional and convenient project management solution. It offers industry-wide features for every organization by free. Besides Clovine provides the storage capacity and function to easily manage all files created during the project. Already over 100,000 organizations and teams are growing the fastest with Clovine.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/db1b9e9b-c63b-41a5-83da-6727d51bdf05.jpeg","url":"https://www.capterra.in/software/1035570/clovine","@type":"ListItem"}],"@id":"https://www.capterra.in/directory/30091/workflow-management/pricing/free/software?page=2#itemlist","numberOfItems":25}
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