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Employee Scheduling Software

Employee Scheduling software helps businesses organize and manage personnel's schedules. Employee Scheduling solutions often show work schedules of different employees side by side to allow managers to easily match tasks to people with the appropriate skill level. This software also allows employees to have real-time access to their and their colleagues' schedules, make changes to the system straight from the scheduling interface, and keep scheduling process up to date with the most current information. Employee Scheduling software is related to Appointment Scheduling software, Scheduling software and Workforce Management software.

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Ganttic is a visual drag and drop scheduler. Instantly see who's on vacation, who's in a meeting, and who's ready for the next task. Learn more about Ganttic
Ganttic offers real-time visibility into your team's availability. Instantly see who's on vacation, who's in a meeting, and who's ready for the next task. The web-based platform ensures everyone on your team has access and is on the same page. With Ganttic, you can plan employee schedules weeks ahead with confidence. Anticipate project demands, peak workloads, and resource gaps. Ensuring you have the right people in the right place at the right time, every time. Learn more about Ganttic

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth.
Jira is the #1 software development tool used by agile teams. Teams of 2 to 20,000 rely on Jira to manage every stage of their workflow, from planning to shipping and releasing. With native roadmaps, teams can ladder up their work to track the big picture. Jira's no-code automation engine allows teams to save time and increase power by automating any task or process with a few clicks. And with a free edition, teams up to ten users can leverage all the power of Jira at no cost, forever. Learn more about Jira

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Schedule jobs, coordinate teams, track time and track projects, all in one place.
QuickBooks Time is proudly part of the QuickBooks family, and works alongside leading accounting tools like QuickBooks Online, Xero and MYOB. Schedule jobs, coordinate teams, track time and track projects, all in one place.” Learn more about QuickBooks Time

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Automate your client bookings, cancellations, reminders & payments using the worlds friendliest online scheduling software.
Meet the personal assistant for your schedule (only better) that works 24/7, behind the scenes to fill your calendar and take work off your plate. From the moment clients book with you, Acuity is there to automatically send branded & customized booking confirmations, deliver text reminders, let clients reschedule on their own, and process payments so your day-to-day runs smoother even as business get busier. All you need to do is show up at the right time. Learn more about Acuity Scheduling

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Employee scheduling software for tracking team availability, evenly allocate tasks and prevent overload, burnouts and missed deadlines.
Clockify is employee and project scheduling software helping you track work hours, create staff work schedules, see everyone's availability, make adjustments when allocating tasks, and control costs and overall budgets. Individual time entries become valuable data about how each day is spent and give you insights on your employees' productivity habits. You can export reports on each working week and customize which data you want to include. Learn more about Clockify

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Build custom solutions on monday.com Work OS so you can schedule everything your employees are working on at a glance.
On monday.com Work OS, managers can easily assign tasks and track the progress of any ongoing projects at a glance so they have a real-time source of truth for all of their team's work. Implement the platform's timeline view to schedule your team's work so you never miss a deadline. Finally, generate graphs directly on the platform to visualize how team members allocate time and leverage insights to prioritize more effectively. Learn more about monday.com

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Calendly is the #1 scheduling automation tool, helping teams simplify scheduling, close deals, hire candidates, & connect with clients.
Calendly is much more than a scheduling link - it's the world's #1 scheduling automation platform. More than 20 million people and 100k companies around the world use Calendly to simplify scheduling, close deals, hire candidates, and connect with clients. Calendly powers scheduling for over 4 out of 5 Fortune 500 companies, featuring team scheduling, automations, admin controls, and enterprise-grade security and compliance. Integrations with Zoom, Salesforce, Google, Microsoft, Slack, & more. Learn more about Calendly

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
A simple and affordable solution for capturing employee time to run payroll, invoice clients and manage productivity.
Time Tracker by eBillity is a timekeeping application for business teams of all sizes. A simple and affordable solution for capturing employee time to run payroll, invoice clients, and manage productivity. With flexible time tracking options and customizable settings you can easily manage your employees' hours in every situation; start a timer from any device, clock in on arrival at work, add time in blocks using the weekly timesheet, or create and share the schedule with your team. After you start your trial, contact Nick Young for special pricing. [email protected] 1-800-851-0992 Learn more about Time Tracker

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Create, manage and communicate employee schedules while empowering employees to view, manage and receive schedule updates.
Quickly and easily track employee attendance as part of our award-winning HR platform, Paycor makes it easy to monitor, control and make better decisions about labor costs. Paycor Scheduling enables HR leaders to create, manage and communicate employee schedules while empowering employees to view, manage and receive schedule updates. Easily set up attendance rules and get coverage when you need it with mobile scheduling, optional shift swapping and more. Learn more about Paycor

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.
Procore construction software manages your construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives your team easy access to everything they need to know to get the job done. Learn more about Procore

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Wrike is a remote work management software with Gantt charts, performance reports, resource management, and 400+ integrations.
Wrike is a work management software trusted by 20,000+ companies and two million users worldwide. Improve your employee scheduling using resource allocation, custom-built request forms, Kanban boards, Gantt charts, time tracking, performance reports, and workload overviews all in one place. Integrate Wrike with 400+ applications to accelerate your everyday processes. Customize workflows and reduce the need for emails, meetings, status updates, and more. Work smarter, not harder with Wrike. Learn more about Wrike

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
ClockShark is the leading mobile GPS time tracking & scheduling software for contractors to cut costs & simplify processes.
*FREE 14 DAY TRIAL* ClockShark is a cost saving mobile GPS time tracking and scheduling software built with ease of use in mind. Get started today & effortlessly discover a simpler way for field service and construction businesses to track employee time, run payroll, and save on job costs. Join over 9,500 companies and 100,000 field service & construction professionals who have replaced the hassle of paper timesheets with our intuitive *award winning* app. Learn more about ClockShark

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
The leading employee scheduling app for agencies, studios and firms. Trusted by brands including Ogilvy, Metalab and Buzzfeed.
Since 2012, Float has been helping the world's top teams including BuzzFeed, Havas and Ogilvy manage their employee and resource schedules. Assign and manage tasks with ease, whilst having a clear, single view of your team's workload. Get live updates of your projects and track resource availability including sick leave, paid time off and public holidays. With drag-and-drop functionality, flexible search and filter features, Float makes scheduling your team simple. Try for free (no credit card). Learn more about Float

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
A seamlessly connected single workforce management system that enables you to balance both business and worker needs in real-time.
Workday Scheduling is an intelligent scheduling solution that automatically generates schedules based on fixed shift patterns and assigns workers to shifts based on their availability, preferences, and qualifications. The solution seamlessly integrates with Workday HCM suite - Time Tracking, Absence Management, Labor Optimization, so it all works effortlessly together without costly integrations and provides complete transparency into labor costs with a single source of data. Learn more about Workday HCM

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
7shifts helps restaurants manage their schedules, time clock, team communication, labor compliance, payroll, tips & more. Start free!
7shifts helps restaurants schedule more efficiently. Build next week's schedule in minutes with the intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. POS integrations ensure labor targets are hit, employees are auto-notified of new schedules, and managers can make schedule changes on the fly. With the free app, staff can submit availability requests, swap shifts & chat. Building schedules that work for everyone has never been easier! Learn more about 7shifts

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
The easy way to schedule, track time, attendance, and communicate with workers. Save time. Improve accountability. 14-day free trial.
When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps with just a few clicks. Integrate with your payroll provider to streamline the process and avoid human error. Get started with a 14-day free trial now. Learn more about When I Work

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Easy schedule builder. The team always has their up-to-date schedule. Know who is available to work. Set policies around time-off.
Homebase makes work easier for 100,000+ small (but mighty) businesses with everything they need to manage and pay an hourly team: employee scheduling, time clocks, payroll, team communication, hiring, onboarding, and compliance. Just don’t call us “Human Capital Management.” We’re tools built for the busiest businesses, so owners and employees can spend less time on paperwork and more time on what matters. Learn more at joinhomebase.com. Learn more about Homebase

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Cloud-based online booking, scheduling, point of sale and marketing software - everything you need to run your spa or salon better.
Tired of spending your days focusing on chasing your employees around and manually writing down schedules? Make life easier for your clients, your staff, and yourself with Bookers employee scheduling software that brings together your online booking, staff scheduling, CRM, point of sale, marketing and retention tools, all on one platform. With Bookers cloud-based software solutions, youll be able to access your business anywhere, anytime. See Booker in action with a free demo! Learn more about Booker

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Create and share employee schedules anywhere, any time in any browser. Drag & drop scheduling as easy as working with a spreadsheet.
Create and share employee schedules anywhere, any time in any web browser. With drag & drop scheduling, unlimited employees, unlimited access, shift reminders, text messaging and reporting, it's free for the first month, there's no credit card required and nothing to install. No contracts and no hidden costs for adding extra employees. Just pay-as-you-go scheduling with unlimited employees. Learn more about Findmyshift

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Cloud-based HCM platform bringing together payroll, time + attendance, and HR for organisations with between 500 and 50,000 employees.
Dayforce is the global people platform for the modern workforce. As a single application, Dayforce unifies data from across the entire employee lifecycle, combining payroll, benefits, workforce management, human resources, talent management, and analytics to provide organizations with real-time, data-driven results at every level. Organizations can find and hire the right people, create schedules that support work-life balance, manage employee development, process global pay, administer benefits, and unlock workforce insights, all while monitoring compliance. With Dayforce, organizations can unlock more quantifiable value and operate anywhere with confidence. Learn more about Dayforce HCM

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Easy to use scheduling and time tracking for business of all sizes. Get started with a free trial.
Buddy Punch is an easy to use, cloud-based scheduling software and time tracking solution. Our intuitive drag-and-drop interface can be used to create and publish schedules which employees can view and use to punch into their scheduled time using our free iOS and Android apps. You can also track PTO, integrate with payroll providers, and get overtime alerts. Get started with a free trial. Learn more about Buddy Punch

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
UKG Ready® is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier.
Designed for small businesses where everyone wears multiple hats, UKG Ready® is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier. From HR and payroll to talent and time, we’re the partner in your corner rooting for your success and giving you the tools, support, and time needed to focus on growth and making a difference. Learn more about UKG Ready

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
The fastest, easiest, and highest value service management software to automate everything from first customer contact to getting paid.
mHelpDesk is the #1 easiest and most powerful software solution for your field service business, automating everything from first customer contact all the way to getting paid. We provide our customers with mobile and online tools that are unmatched in performance, reliability, and functionality. We've packed the best tools into one extremely easy-to-use and affordable package that requires no big upfront investment. And we have in-house product experts to get you up and running immediately. Learn more about mHelpDesk

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
High-end solution designed for sales, collaboration, communication, social networking, and workflow management.
Bitrix24 is an online workspace for small, medium, and large businesses. It features 35+ cross-integrated tools, including CRM, tasks, Kanban board, Gantt chart, messenger, video calls, file storage, workflow automation, and more! Switching to Bitrix24 eliminates the need to be subscribed to a bunch of different SaaS solutions. You get all you need in a single package — all at a flat rate. With over 12 million users, Bitrix24 is one of the most popular business software solutions in the world. Learn more about Bitrix24

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management
Arrange staff meetings and coordinate with your employees more efficiently. Includes Zoom, MS Teams, and calendar sync. Get started!
Book meetings with employees easily for time better spent. Arrange internal meetings, one-to-one employee reviews, and even job interviews. Invite multiple staff members, ask them to RSVP, and track attendance. Easily toggle between time zones and use the available slot finder to see the best times to schedule meetings. Get started with Sign In Scheduling! Learn more about Sign In Scheduling

Features

  • Payroll Management
  • Messaging
  • Reporting/Analytics
  • Automated Scheduling
  • Schedule Distribution
  • Shift Swapping
  • Employee Management
  • Timesheet Management
  • Clock In/Out
  • Self Service Portal
  • Alerts/Notifications
  • Communication Management

Employee Scheduling Software Buyers Guide

What is employee scheduling software?

Employee scheduling software helps small businesses organize and manage personnel work schedules. These solutions provide users with side-by-side schedule viewing options to facilitate task and shift assignment based on employee availability.

In addition, these solutions let employees view their schedules, as well as an overall team schedule, in real time, and make changes via a scheduling interface. 

The benefits of employee scheduling program

  • Faster employee scheduling: Manual employee scheduling is a time consuming process, requiring manual availability inquiries and significant data entry. Employee scheduling tool includes features that eliminate these manual efforts, and help managers schedule employees efficiently. As an example, these solutions store leave information and ensure that employees aren't scheduled to work while they're on vacation, and include customizable scheduling templates so users don't have to start from scratch every time they create a new schedule.
  • Efficient shift change management: Employee scheduling software also helps users efficiently manage shift changes. In instances of unexpected absences, these systems notify managers about required staffing changes and provide a list of available team members to help find a substitute employee. Some employee scheduling tool also offers mobile functionality that lets managers manage this process on the go.
  • Labor law compliance: U.S. wages and Fair Labor Standards Act (FLSA) regulations require businesses to enforce strict standards regarding wages and overtime pay. Noncompliance can result in severe penalties . Employee scheduling tool gives users real-time reports on scheduled hours, accurately calculate overtime, and help ensure that overtime pay is in compliance with FLSA standards.

Typical features of employee scheduling software

  • Calendar Management: Populate employee calendars based on their schedules. Calendars are updated in real-time to reflect schedule changes.
  • Employee Database: Record employee information such as demographics, availability, and role within an organizational hierarchy. 
  • Shift Swapping: Manage shift swapping requests based on employee availability. Some employee scheduling program also provides a portal for submitting shift swapping requests.
  • Time Clock: Record employee in-time and out-time. This information is used to calculate wages based on the number of hours worked and overtime.
  • Vacation/Leave Tracking: Track employee leave requests and vacation periods. 

Considerations when purchasing employee scheduling software

  • Reporting and analytics: Employee scheduling program helps managers optimize their scheduling process. These systems provide reports that can help small businesses frame their employee management strategies. As an example, reports on shift durations can help reduce overtime by letting managers efficiently track employee workload in real time. Workload reports also help management make hiring decisions. Small businesses should evaluate products' reporting functionality before making a final purchase.
  • Mobile access: Due to an increasing workforce mobilization trend among small businesses , mobile apps are becoming an essential part of business operations. This trend is driving demand for mobile applications in employee scheduling software. Both employees and managers benefit from the use of such apps. As an example, employees can notify managers if they are unavailable, letting managers make schedule adjustments as soon as possible. Apps also let employees view their schedules while working remotely. Businesses with a mobile workforce or plans to develop one should look for products that offer mobile app functionality. 
  • Artificial intelligence is the next big thing in the employee scheduling software space: AI is up-and-coming technology for small businesses , helping improve efficiency across all different business areas. Optimized scheduling is one such area where AI can help. Small businesses know that overstaffing leads to reduced employee productivity, while understaffing leads to high costs. AI-based algorithms enable employee scheduling program to work out optimal scheduling arrangements based on criteria such as shift timing, leave, and project priority. 
  • Chatbots to take on basic employee scheduling requests: Chatbots are gaining popularity among small businesses. According to Capterra research, 68% of small businesses either use or plan to implement chatbots by 2020. Chatbots have already entered the employee scheduling program space; Businesses have begun developing chatbots that can address basic employee schedule requests. One example is chatbots that manage sick leave requests by asking employees a set of questions and forwarding the information to managers for approval.