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Microsoft OneNote Reviews

4.6 (1,810) Write a Review!

About Microsoft OneNote

Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.

Learn more about Microsoft OneNote

Pros:

Like the rest of Microsoft Office, OneNote has a ton of features and integration with existing Microsoft software, making going between programs like excel and word nearly seamless.

Cons:

Once you build that “universe,” it can become very complicated to navigate. Sometimes I forget how I got to the place I originally set up and it can be frustrating.

Microsoft OneNote ratings

Average score

Ease of Use
4.5
Customer Service Software
4.3
Features
4.5
Value for Money
4.5

Likelihood to recommend

8.6/ 10

Microsoft OneNote has an overall rating of 4.6 out 5 stars based on 1,810 user reviews on Capterra.

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Filter reviews (1,810)

William
William
Owner in US
Verified LinkedIn User
Construction software, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Dare to find a better note task program. Beautiful

5.0 8 months ago

Comments: I can't say enough about how great OneNote has made me more efficient and relieved a lot of stress from confusing notes/tasks.

Pros:

I love the notes and tasks making. The ability and way you rearrange and organize notes/tasks is bar none. Saved me so much time and headaches.

Cons:

For some reason Microsoft in general login is a bit clunky and not as smooth as I'd like,

shivani
shivani
Graduate student in US
Verified LinkedIn User
Biotechnology, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Note taking made easy in Onenote

4.0 10 months ago

Comments: Great overall experience managing my notes and sharing them with my colleagues. I would highly recommend this over other resources like Evernote.

Pros:

The ease of sharing my notes with someone, commenting on notes by both primary author and collaborators, auto sync on the one drive.

Cons:

For some reason, one note seems to perform better on Mac systems but not as much on windows. It crashes a lot on windows.

Levi
Assistant Manager in Canada
Health, Wellness & Fitness, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote Review

4.0 3 weeks ago New

Comments: Microsoft OneNote is my all-in-one notebook! It’s powerful, flexible, and perfect for capturing ideas, organizing info, and working with others.

Pros:

I love how flexible it, I can type, write with a stylus, record audio, and save web pages right into my notes. The structure with notebooks, sections, and pages keeps everything neat.

Cons:

Collaboration can feel clunky compared to Google Docs, and syncing between devices isn’t always super fast.

Nikola
Nikola
Research and Analytics Specialist in Poland
Verified LinkedIn User
Management Consulting, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Easy to use but too little features

3.0 3 months ago

Comments: It's a great tool for taking quick daily notes about your projects or during meetings. It doesn't have lots of features that other note-taking softwares have but at the same time it's extremely easy to use.

Pros:

It's extremely easy to use and intuitive, almost everyone has it already installed. You don't need any tutorials to start creating your notes.

Cons:

Copying and pasting can get irritating as OneNote automatically adds the source. Notes can also easily get really messy and it's hard to avoid it with limited features it has

Rachid
Rachid
Sales executive in United Arab Emirates
Verified LinkedIn User
Banking, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote

5.0 4 months ago

Comments: With Microsoft OneNote I had the possibility to write memos, save notes and events on my phone.

Pros:

What I like about Microsoft OneNote is this easy to create documents and finishing projects.

Cons:

The real time collaboration also help to share notes with the team and make editing if it's necessary.

Kyle
AV Technician in Canada
Information Technology & Services, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

OneNote Review

5.0 4 weeks ago New

Comments: I use OneNote to keep track of processes, remember passwords, and view instructional information written by my fellow co-workers. It allows me to easily search for anything that I need and is essential for my work.

Pros:

The organizational features and structure.

Cons:

It seemed overly difficult to allow another user to access your notes.

Emily
Speech and Language Therapist in UK
Health, Wellness & Fitness, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Very practical, love the writing function!

5.0 4 weeks ago New

Pros:

It is well laid out and highly functional, allowing me to write handwritten notes as well as annotate images. I also love how I am able to search within notebooks. This is starting to replace Word or Pages!

Cons:

It is sometimes difficult to print notes/annotated images, I have to ensure they are within the A4 boundary.

Hannah
MCOO in Canada
Financial Services Software, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Good for microsoft

4.0 4 weeks ago New

Comments: I really like it if the only suite being used is microsoft. It works well for taking notes in teams and then referring back to them later

Pros:

It is super easy to keep things organized, keep track of notes, conversations and collaboration

Cons:

It doesn't integrate with third party apps

Stephanie
CEO in US
Professional Training & Coaching, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Good if you have time to learn!

4.0 last month New

Pros:

I love all the options OneNote has, and is really customizable as far as adding pages. Both the dictate and transcribe features are really helpful!

Cons:

The typography seems limited, and the layout feels cluttered, so the menus take a little longer to learn as it isn't as intuitive

Jackson
ITO in US
Accounting Software, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

OneNote Review

5.0 4 weeks ago New

Pros:

Document syncing between devices is useful

Cons:

The formatting options available could be better

ADRIAN
Barrister Attorney in UK
Law Practice, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Outstanding Way of Organising Notes and So Much More

5.0 8 months ago

Comments: Amazing piece of software that I have used for over then years. I have multiple note books for work and personal material and I can access this across platforms - Windows and Mac as well as different devices. I could not be without OneNote!

Pros:

Microsoft OneNote provides the ability to handle multiple notebooks and pages with ease. It is great to be able to use the software cross platform and on any device - laptop, iPhone etc. Best of all it’s free with a purchase of Office.

Cons:

No facility to set reminders for tasks.

Tiffany
Supervisor in US
Insurance Software, 10,000+ Employees
Used the Software for: 1+ year
Reviewer Source

OneNote OneBook

5.0 5 months ago

Comments: I absolutely love it! It's like having a binder online with multiple subjects and different pages for different topics.

Pros:

I love that you can make separate notebooks with different subjects for different things. I also love that you can share notebooks or pages that you have created.

Cons:

I don't like that sometimes it is hard to fix things once they are deleted.

Jon
Admissions and Community Outreach Coordinator in US
Hospital & Health Care, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote Review

5.0 9 months ago

Comments: Overall, it's the only note taking application I use and it also syncs between my devices so even when I'm away from my office I have access to critical information.

Pros:

I take many notes each day. The ease of use to pop open a new page and begin a critical aspect of my job is extremely helpful.

Cons:

I often find the need to go back through and organize my notes.

Galaad
Supply Chain Analyst in France
Mechanical or Industrial Engineering, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

A simple tool to gather all my note in one place

5.0 last year

Comments: I'm a supply chain analyst. I use Microsoft OneNote to gather informations from multiple source shared with me (mail, web, presentation, call) about supply chain operation. I also use it to organize my note regarding coding and datavisualization.

Pros:

I like the intuitiveness of Microsoft OneNote. I can copy-paste from multiple source (web, presentation, screenshot) while note taking. And it keep me organized in a fast-pacing work environnement. I also like the bulleting icon and tab it feels like a physical note taking tool. Which help me a lot switching from pen and paper.

Cons:

Sometime I find it difficult to format my note when it's relating to code. I really wish Microsoft make it connected for its PowerBI langage (M langage and DAX).

Ashley
Ashley
President in US
Verified LinkedIn User
Architecture & Planning, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

I love Microsoft onenote.

5.0 10 months ago

Comments: Extremely important and satisfying for me.

Pros:

I love the whole layout of Microsoft onenote. I just love evrything about it.

Cons:

I dont think there is anything al all thst i dilike about the Microsoft onenote app.

Verified Reviewer
Verified LinkedIn User
Real Estate, Self Employed
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Decent software for note taking and organization

4.0 6 months ago

Pros:

I've been using Microsoft OneNote for several years and it has been a good application for note taking. I'm able to organize my notes into various notebooks, sections, and pages. I appreciate that when you paste a website, it automatically shows an icon that previews the website.

Cons:

My main complaint is the search feature. When typing multiple words, the search feature is unable to search all the words together, which is very frustrating. It only searches one of the words at a time, rather than combining all the words. The lack of robust features, especially when it comes to the table functionality, is also another reason I may consider switching to another software since it's not an all-in-one application.

Felicia
Felicia
Lead Instructional Designer in US
Verified LinkedIn User
Automotive, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Been using this tool for over a decade.

5.0 6 months ago

Comments: I've used it to track my work projects as well and information for my family for years.

Pros:

I have both a work version and a personal version and have been using OneNote to track tasks, projects "to do's and important information for a long time. It's grown with me and I can't imagine being without it.

Cons:

I honestly can't think of a con. There is not much it can't do.

Cassie
HR Coordinator in US
Food Production, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Perfect for Project Coordination

5.0 12 months ago

Comments: I use it very often and find it incredibly helpful in being able to plan a project all in one place and communicate more efficiently while saving time in those efforts.

Pros:

I enjoy the ease it gives when working with a team on a project. It allows for everything from an outline of how to tackle the project to documents all being in one area, linking them together and allowing you to call attention to team members when needed without having to leave the program, search, email, and all the other apps you would typically have to use. It makes working on the project seamless and time conserving.

Cons:

I think there is a learning curve. For some it may be a lot at once, so a general idea of how to use it would be helpful for those like myself that have been out of school or college for awhile and just now getting acclimated to it.

James
Regulatory Compliance Associate in UK
Pharmaceuticals, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

OneNote - Helpful in staying organised

5.0 4 months ago

Comments: Very good experience, I use OneNote everyday to help me in my current role and I plan to keep on doing so for the foreseeable future.

Pros:

It's more secure than using a physical notepad, very easy to navigate and use. I like to feel organised in my day-to-day work and OneNote helps me to do this. It can be really helpful sharing notes with colleagues, many of whom also use OneNote.

Cons:

The search functionality within OneNote can be limited, making it harder to find specific notes or content quickly.

Vince
IT Director in US
Textiles, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

OneNote for the win!

5.0 8 months ago

Comments: Easy to use, easy to train others on how to use it.

Pros:

I love that in OneNote we can easily create and organize tasks based on the project we are working on. The multiple levels of a task is easy to manage and find things.

Cons:

I cant really say there is anything I don't like about OneNote. For everything we use it for it does a great job.

Tim
Help Desk Technician II in US
Banking, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

OneNote Review

5.0 last year

Comments: It has been a godsend as I need a way to preserve and organize hundreds of documents that were previously maintained by a coworker who was retiring. I stepped in as the new knowledge keeper of the department but needed a better way to make sense of years' worth of information. OneNote allowed me to hyper organize all of the documentation while taking things to an even more detailed approach.

Pros:

This is an amazing way to maintain a knowledge base for my department in one convenient location instead of trying to keep track of countless documents.

Cons:

There are several ways to own a notebook (cloud, local storage, etc.) so it can be confusing to end users when trying to identify where they notebook "lives".

Naseem
Mental Health Support Worker in UK
Mental Health Care, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

OneNote for AllNote

5.0 6 months ago

Comments: Satisfactory experience and I can easily recommend it

Pros:

Just as my review title, Microsoft OneNote is my go-to every time I want to take a quick note, record my future activities, set goals, monitor and evaluate the progress of my goals

Cons:

It is hard to be specific because I have been having a perfect experience so far

Verified Reviewer
Verified LinkedIn User
Writing & Editing, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

OneNote is feature packed and suits a variety of purposes.

4.0 4 months ago

Comments: I love OneNote. It's fantastic for keeping track of all sorts of random things for work or home.

Pros:

It has so many features that I haven't even discovered yet. It's really easy to get started using it right away.

Cons:

There are so many features that you can spend a lot of time trying to figure it all out, or get frustrated when you discover you've been doing things the hard way because you weren't aware there was an easier way.

Verified Reviewer
Verified LinkedIn User
Computer Software, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Microsoft OneNote: A Comprehensive Note-Taking Solution

4.0 6 months ago

Comments: I've used OneNote for years and it's been a game-changer. I love its flexibility and customization options, and it's been a trusted sidekick for meeting minutes, project plans, and more. While it's had its growing pains, Microsoft has listened to feedback and iterated on the app. Today, OneNote is more powerful than ever, with seamless integration across devices. It's not perfect, but it's an indispensable tool for my workflow

Pros:

versatile note-taking application that allows users to create, organize, and collaborate on digital notes. Its cross-platform compatibility ensures seamless syncing across devices, making it accessible on Windows, Mac, iOS, and Android. Users appreciate the rich formatting options, including text styling, image embedding, and table creation.

Cons:

The search function often returns irrelevant results, and the lack of a clear hierarchy makes it easy to get disorganized. Limited collaboration features and no real-time co-authoring

Verified Reviewer
Verified LinkedIn User
Health, Wellness & Fitness, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

noteworthy OneNote

5.0 6 months ago

Comments: i find it very handy and helpful to keep the data.

Pros:

we can create and start keeping our data very instantly and review whenever we need.

Cons:

Nothing is the least about so far in my experience