--- description: Get information about When I Work price, usability & features from verified user experiences. Read reviews from Indian business users & discover similar tools. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: When I Work Price, Features, Reviews & Ratings - Capterra India --- Breadcrumb: [Home](/) > [Employee Scheduling Software](/directory/30756/employee-scheduling/software) > [When I Work](/software/121248/when-i-work) # When I Work Canonical: https://www.capterra.in/software/121248/when-i-work Page: 1 / 52\ Next: [Next page](https://www.capterra.in/software/121248/when-i-work?page=2) > Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance \& communicate with workers. > > Verdict: Rated **4.5/5** by 1270 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses When I Work? From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees \& improve communication. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 1270 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support Software | 4.4/5 | Based on overall reviews | | Value for Money | 4.4/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: When I Work - **Location**: Minneapolis, US - **Founded**: 2010 ## Commercial Context - **Starting Price**: $2.50 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Single location plans start at $3 per user per month. When I Work is offered as a subscription on a month-to-month basis. There are no long-term contracts and a credit card is NOT required to start a free trial. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, Netherlands, New Zealand, Singapore, South Africa, United Kingdom, United States ## Features - Access Controls/Permissions - Activity Dashboard - Alerts/Notifications - Appointment Scheduling Software - Approval Process Control - Attendance Management - Attendance Tracking Software - Automated Scheduling - Availability Management - Billable & Non-Billable Hours - Budgeting/Forecasting - Calendar Management - Calendar Sync - Clock In/Out - Collaboration Tools - Communication Management - Compliance Management - Employee Database - Employee Management - Employee Portal - Employee Scheduling Software - Event Management Software - Event Scheduling - Faculty/Staff Management - For Salons and Spas - Labor Cost Calculator - Mobile Access - Multi-Location - Online Booking - Overtime Calculation - Payroll Management - Real-time Scheduling - Reminders - Reporting & Statistics - Reporting/Analytics - Scheduling Software - Search/Filter - Self Service Portal - Shift Swapping - Task Management Software - Third-Party Integrations - Time Off Management - Time Tracking Software - Timesheet Management - Vacation/Leave Tracking ## Integrations (23 total) - 321Forms - ADP Workforce Now - Access PeopleHR - Crew - GoCo - Google Calendar - Google Workspace - Gusto - Gusto - Meta for Business - Mindbody - OnPay - PayPal - Paychex Flex - QuickBooks Online ... and 8 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Chat ## Category - [Employee Scheduling Software](https://www.capterra.in/directory/30756/employee-scheduling/software) ## Related Categories - [Employee Scheduling Software](https://www.capterra.in/directory/30756/employee-scheduling/software) - [Catering Software](https://www.capterra.in/directory/20023/catering/software) - [Food Service Management Software](https://www.capterra.in/directory/20025/food-service-management/software) - [Medical Scheduling Software](https://www.capterra.in/directory/30027/medical-scheduling/software) - [Scheduling Software](https://www.capterra.in/directory/30087/scheduling/software) ## Alternatives 1. [Connecteam](https://www.capterra.in/software/153140/connecteam) — 4.6/5 (5058 reviews) 2. [Wageloch](https://www.capterra.in/software/196911/wageloch) — 4.5/5 (265 reviews) 3. [7shifts](https://www.capterra.in/software/123038/7shifts-restaurant-scheduling) — 4.7/5 (1211 reviews) 4. [Findmyshift](https://www.capterra.in/software/115536/findmyshift) — 4.6/5 (1180 reviews) 5. [Deputy](https://www.capterra.in/software/147589/deputy) — 4.6/5 (769 reviews) ## Reviews ### "Saves a lot of time" — 5.0/5 > **Jenica** | *26 January 2026* | Education Management | Recommendation rating: 9.0/10 > > **Pros**: Since employees could clearly see their schedules in real time, the app helped reduce scheduling conflicts and miscommunication. It also saves a lot of back and forth with the employees compared to manual scheduling. It is also user-friendly. > > **Cons**: The overall look could use a little updating to achieve a modern look, similar to the apps and tools we use today. > > Overall, it is very positive and easy to use. In my role as Executive Assistant, it has saved me a lot of time to focus more on other tasks because the repetitive tasks are already taken care of by When I Work. This tool has saved me from miscommunication and scheduling conflicts many times. ----- ### "My Review of When I Work" — 4.0/5 > **Josh** | *26 February 2026* | Machinery | Recommendation rating: 8.0/10 > > **Pros**: API is nice. Using it mostly as a database to integrate into our primary application. The UI is okay. > > **Cons**: The scalability seems somewhat limited, but I also work at a small company so we don't need that much anyways. ----- ### "When I work just didn't work for u." — 3.0/5 > **Verified Reviewer** | *3 November 2025* | Veterinary Software | Recommendation rating: 5.0/10 > > **Pros**: The one thing that I did like about it was how easy it was to actually access the software. Once you are in your in that software. > > **Cons**: The one things I liked the least was how jumbled the actual schedule looked once I put all people and shifts in there. ----- ### "Reliable and User Friendly Scheduling Tool" — 4.0/5 > **TERRA** | *10 January 2026* | 2128 | Recommendation rating: 9.0/10 > > **Pros**: When I Work was very user friendly and reliable. We mainly used it for scheduling and the chat feature. The chat option was convenient because staff could message with questions about their schedules or notify management if they needed to call off. The pricing was reasonable, which is why we continued using it for about four years. It consistently did what it was supposed to do without any issues. > > **Cons**: We did not fully utilize all of the features available. At this job, we primarily used it for scheduling and communication, so other tools were not used. This was more about our usage than a limitation of the platform itself. > > Overall, my experience with When I Work was positive. We used it for several years and found it dependable and easy to navigate. I have also used When I Work at another job from the employee side, where it was used for clocking in and tracking time. At my most recent workplace, it was used mainly for schedules. The flexibility, affordability, and ease of use made it a good fit for our needs. ----- ### "Atlanta, GA business" — 4.0/5 > **McKinley** | *21 March 2026* | Real Estate | Recommendation rating: 9.0/10 > > **Pros**: Ease of use, team communication and time tracking (with the exception of lunch breaks not added in). I also like being able to color code it. Lastly, my employees requesting time off for entire or part time throughout the day is easy. > > **Cons**: It doesn't factor in a lunch break. Most states require 30 minutes for more than 6 hours so just automatically factoring that in regardless if that actually clock out. 8 hours maybe 1 hour. Since that's normal. I don't schedule over 6 hours at this time so I haven't played with the lunch breaks. I'm sure it's simple to add just haven't looked into it. > > I'm 30 days in using it and it only took about 3 days to get really used to it. Can't complain too muhc ----- Page: 1 / 52\ Next: [Next page](https://www.capterra.in/software/121248/when-i-work?page=2) ## Links - [View on Capterra](https://www.capterra.in/software/121248/when-i-work) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | ja | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data